Governance and Kent With Ukraine Policies
Kent With Ukraine is committed to operating with complete integrity, transparency, accountability and respect for Ukrainian leadership. As a UK-based not-for-profit NGO working in support of Ukraine’s resilience, recovery and long-term partnership with the United Kingdom, we recognise that strong governance, safeguarding, financial control, risk management and responsible partner oversight are essential to maintaining public trust and meeting donor expectations.
Our policies set out the standards expected of everyone connected to KWU, including directors, members, volunteers, contractors, advisers, partners and representatives. They are designed to protect the people we work with, safeguard vulnerable groups, prevent misuse of funds or aid, manage operational risk, and ensure that KWU’s work in the UK and Ukraine is lawful, ethical and accountable.
We regularly review our governance arrangements and policies to ensure they remain appropriate to our work in the UK and Ukraine.
For transparency and compliance our company policies can be found below:
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Safeguarding Vulnerable Adults and Child Protection Procedures [Click here to read]
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Sexual Exploitation, Abuse and Harassment (SEAH) Policy [Click here to read]
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Data Protection and GDPR Policy [Click here to read]
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Volunteer Code of Conduct [Click here to read]
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Anti-Slavery and Human Trafficking Policy [Click here to read]
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Partner Due Diligence Policy [Click here to read]
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Political Neutrality Policy [Click here to read]
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Anti-Corruption and Financial Safeguarding Policy [Click here to read]
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Procurement and Ethical Purchasing Policy [Click here to read]
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Gender Equality and Women's Empowerment Policy [Click here to read]
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Whistleblowing Policy [Click here to read]
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Privacy Statement [Click here to read]
Standards, Memberships and Commitments
Registered and Regulated
Kent With Ukraine Ltd is a UK-based, non-governmental organisation (NGO) that is registered as a not-for-profit company limited by guarantee, registered with Companies House (Company Number: 17220633).
Kent With Ukraine has no share capital and does not operate for private profit.
Our organisation exists solely to advance its stated objects in support of humanitarian assistance, recovery, resilience, partnership and community-led support for Ukraine.
In accordance with our non-profit status and governing documents, KWU’s income, grants, donations, assets and resources will be applied only in furtherance of our organisational purposes. No profits or surplus funds are distributed to members, directors, volunteers or private individuals, except for properly authorised expenses or payments made in line with the organisation’s policies and legal obligations.
Any surplus is retained and reinvested into KWU’s work, strengthening its capacity to deliver practical support, responsible partnerships and accountable programmes for communities in Ukraine.
We are registered with the Information Commissioner's Office and are working towards wider sector registration and assurance standards.
We are proud to be a Member of the National Council for Voluntary Organisations (NCVO).
Humanitarian Standards
At Kent With Ukraine we are guided by the humanitarian principles of humanity, impartiality, neutrality and independence.
We therefore signed the Statement of Commitment to the Core Humanitarian Standard on Quality and Accountability and we are working to fully-integrate the CHS commitments into our humanitarian practice, governance, safeguarding, complaints handling, partner oversight and accountability to affected communities.
Safeguarding and Accountability
Kent With Ukraine maintains robust safeguarding, SEAH, whistleblowing, anti-corruption, procurement, partner due diligence and complaints procedures, and is working towards internationally recognised safeguarding and humanitarian accountability standards. Our Leadership team, has recently undertaken Safeguarding training.
Ukraine Coordination
At KWU we are committed to strengthening our participation in Ukraine-focused coordination structures, including NGO platforms, partner due-diligence systems and donor-recognised humanitarian coordination mechanisms.